Data Entry Specialist – Precise Work Order & Invoice Management for Supply‑Chain Operations (Toledo Area)

About careerzynith

careerzynith is a leading, brand‑independent provider of facilities, fleet, and asset management solutions serving a broad spectrum of industries—including manufacturing, distribution, healthcare, hospitality, and many more. With a national footprint that spans over 16,000 customer locations across North America, careerzynith combines deep industry expertise with innovative technology to help clients streamline their warehousing, material handling, and logistics operations. Recognized repeatedly for rapid growth, operational excellence, and a culture that challenges the status quo, careerzynith is proud to be a trusted partner for organizations that demand reliability, cost‑efficiency, and superior service.

Why This Role Matters

At careerzynith, the Data Entry Specialist is a critical member of the data integrity team. Accurate entry of work order and invoice information fuels the entire billing, auditing, and reporting ecosystem that our customers rely on to manage costs and maintain compliance. By ensuring that every line item is entered correctly and reviewed for discrepancies, you directly contribute to cost savings, operational transparency, and the overall success of careerzynith’s supply‑chain solutions.

Role Overview

This full‑time, non‑exempt position is based in the Toledo, Ohio area. While the role primarily involves remote work from a home office, candidates must be able to attend in‑person team meetings, training sessions, and special events at the careerzynith headquarters in Perrysburg, Ohio, or other local sites as needed. The ideal candidate thrives in a structured environment, enjoys repetitive yet purposeful tasks, and possesses a keen eye for detail.

Key Responsibilities

• Data Entry Accuracy: Independently and precisely key work order and invoice data into the careerzynith enterprise system, meeting daily and month‑end deadlines.
• Target Achievement: Consistently meet or exceed weekly productivity targets for records processed.
• Vendor Collaboration: Communicate with service providers to obtain missing information, resolve discrepancies, and ensure invoices are complete and accurate.
• Invoice Auditing: Perform first‑line audits to identify duplicate, excessive, or erroneous charges; initiate disputes where appropriate.
• Cost‑Savings Tracking: Document and report identified cost‑saving opportunities to the Customer Service Management (CSM) team.
• Cross‑Functional Communication: Partner with CSMs, finance, and operations teams to relay findings, support billing accuracy, and contribute to continuous‑improvement initiatives.
• Special Projects: Participate in ad‑hoc projects, system enhancements, and process‑optimization efforts as assigned.
• Quality Assurance: Review entered data for completeness and reasonableness, flagging any anomalies for further investigation.

Essential Qualifications

• High school diploma or equivalent; an Associate’s degree is preferred but not required.
• Demonstrated proficiency in keyboarding with a minimum typing speed of 60 WPM and an error rate of less than 2%.
• Strong organizational skills and the ability to manage multiple priorities under tight deadlines.
• Working knowledge of Microsoft Excel and Word; familiarity with Salesforce or similar CRM platforms is a plus.
• Basic understanding of material handling, warehousing, or aerial equipment terminology (preferred).
• Excellent written and verbal communication skills; ability to interact professionally with internal teams and external vendors.
• Self‑motivated, detail‑oriented, and comfortable performing repetitive tasks without loss of accuracy.
• Must reside in or near the Toledo, Ohio area and be able to travel locally for occasional in‑person meetings.

Preferred Qualifications & Additional Skills

• Experience in a data‑entry, accounting, or logistics support role within a supply‑chain environment.
• Familiarity with ERP or asset‑management systems (e.g., SAP, Oracle, or custom careerzynith platforms).
• Prior exposure to invoice reconciliation, cost‑avoidance analysis, or financial auditing processes.
• Ability to quickly learn new software tools and adapt to evolving business processes.
• Strong problem‑solving mindset; comfortable escalating issues and proposing corrective actions.
• Demonstrated commitment to continuous learning and professional development.

Core Competencies

• Attention to Detail: Meticulous verification of data to prevent costly errors.
• Time Management: Efficiently prioritize tasks to meet daily, weekly, and month‑end goals.
• Customer Focus: Provide courteous, solution‑oriented service to both internal stakeholders and external vendors.
• Team Collaboration: Work seamlessly with cross‑functional teams, sharing insights that drive cost savings.
• Adaptability: Thrive in a fast‑changing environment where priorities may shift quickly.
• Technical Literacy: Comfortable navigating spreadsheets, databases, and web‑based applications.

Physical Demands

The role primarily involves sedentary work performed at a home office or an careerzynith office setting. Employees are expected to sit or stand for up to eight (8) hours per day, use hands for repetitive typing motions, and occasionally lift items weighing up to ten (10) pounds. Reasonable accommodations are available for individuals with disabilities.

Work Environment

careerzynith embraces a hybrid work model that blends remote flexibility with occasional on‑site collaboration. While most daily tasks are completed from a home office, the position requires periodic attendance at team meetings, training sessions, and company events in the Toledo area. Communication is facilitated through digital channels—email, instant messaging, and video conferencing—ensuring that remote team members stay connected and aligned with corporate objectives.

Compensation, Benefits & Perks

careerzynith offers a competitive compensation package that includes:

• Base salary commensurate with experience, plus incentive opportunities and overtime eligibility.
• Comprehensive benefits that begin on day one, covering medical, dental, vision, and prescription coverage.
• Retirement savings options, including a 401(k) plan with company match.
• Company‑paid life insurance and short‑ and long‑term disability coverage.
• Eight (8) paid holidays per year and generous paid time off (128 hours annually for full‑time employees).
• Continuous learning programs, mentorship from industry experts, and access to internal training resources.
• Employee assistance programs, wellness initiatives, and a supportive, inclusive workplace culture.

All benefits are subject to change; detailed plan documents govern the terms of coverage.

Career Growth & Development

careerzynith invests heavily in the professional advancement of its employees. As a Data Entry Specialist, you will have access to:

• Structured onboarding and ongoing training that deepen your understanding of supply‑chain finance and asset management.
• Opportunities to cross‑train with finance, operations, and customer service teams, broadening your skill set.
• Clear career pathways toward senior data‑analysis, auditing, or operations‑support roles.
• Regular performance feedback, goal‑setting sessions, and recognition programs that celebrate achievements.
• Participation in industry conferences, webinars, and certification programs (e.g., Certified Billing Specialist, Lean Six Sigma).

Our Culture at careerzynith

At careerzynith, people are the engine of our success. We foster a collaborative, high‑performance environment where every voice matters. Our core values—integrity, innovation, customer focus, and continuous improvement—guide daily interactions and strategic decisions. Employees enjoy a respectful workplace that encourages work‑life balance, celebrates diversity, and rewards initiative.

How to Apply

If you are a detail‑oriented professional who thrives in a structured, data‑driven environment and you reside in the Toledo, Ohio area, we invite you to join careerzynith’s dynamic team. Bring your precision, curiosity, and commitment to excellence, and help us deliver unmatched value to our customers.

Ready to make an impact? Click the link below to submit your application and start your journey with careerzynith.

Apply Job!